Introduction
Running a small business means juggling countless tasks, and having the right tools can make all the difference. One of the most essential investments for any growing business is a reliable all-in-one printer — a machine that can print, scan, copy, and sometimes fax without slowing you down or inflating your costs.
Whether you need a fast laser printer for bulk black-and-white documents, a cost-saving ink-tank printer for high-volume color printing, or a compact all-in-one for home-based offices, the right printer can boost productivity, cut expenses, and deliver professional-quality output.
In this guide, we’ve rounded up the best all-in-one printers for small businesses in 2025, covering laser and inkjet options, black-and-white models, and even printers with cheap ink solutions. These picks are based on speed, reliability, cost-effectiveness, and overall performance to help you make the best choice for your business.
Table of Contents
1. Brother MFC-L8905CDW: The Best All-in-One Printer for Small Businesses
When it comes to running a small business, efficiency, reliability, and cost-effectiveness are non-negotiable. That’s why investing in the best all-in-one printer isn’t just a convenience — it’s a necessity. The Brother Color Laser All-in-One Printer (MFC-L8905CDW) is an excellent choice for small businesses looking for high-performance printing, advanced security, and versatile functionality.
In this review, we’ll explore why the Brother MFC-L8905CDW stands out as one of the best all-in-one printers for small businesses in 2025.
Why Choose the Brother MFC-L8905CDW?
Small businesses need more than just a printer. They need a workhorse — a device that can handle printing, scanning, copying, and even secure document handling without breaking the bank.
The Brother MFC-L8905CDW delivers all of this with:
- High-speed printing – Up to 33 pages per minute (color and black & white).
- Efficient scanning – Duplex scanning at 58 images per minute with a 70-sheet Auto Document Feeder.
- Cost-saving toner options – Ultra high-yield cartridges for up to 9,000 black pages and 8,000 color pages.
- Advanced security – Triple-layer protection to keep your documents and network safe.
- User-friendly controls – A 7-inch color touchscreen for easy navigation.
These features make it the perfect printer for high-volume, fast-paced office environments.
Key Features That Make It the Best
1. Professional-Grade Performance
The MFC-L8905CDW is designed for busy offices that can’t afford downtime. With print speeds of up to 33 pages per minute, your team can handle large print jobs quickly. Whether you’re printing contracts, reports, or marketing materials, you’ll get crisp, business-quality documents every time.
2. Advanced Security for Your Business
In today’s digital world, document security is critical. This printer comes with triple-layer security, helping prevent unauthorized access, protecting sensitive documents, and safeguarding your network from potential threats.
3. High-Speed Duplex Scanning
Manually flipping pages for scanning wastes valuable time. With automatic two-sided scanning at 58 images per minute, this printer streamlines your workflow. You can scan directly to email, cloud storage, or network locations — making document management a breeze.
4. Cost-Effective Printing
Printing costs can add up fast. Luckily, the ultra high-yield toner cartridges drastically reduce the cost per page. You get up to 9,000 black pages and 8,000 color pages, meaning fewer cartridge changes and lower long-term expenses.
5. Flexible Connectivity
Whether your team works from desktops, laptops, or mobile devices, the Brother MFC-L8905CDW keeps everyone connected. It supports Wi-Fi, wired Gigabit Ethernet, and mobile printing options for maximum convenience.
Perfect for Small Business Workflows
This all-in-one printer isn’t just about printing. It’s about creating a seamless, efficient workflow for small businesses. The 7-inch touchscreen makes navigating functions simple, and the ability to scan directly to email or cloud services like Google Drive, Dropbox, and OneDrive improves collaboration across teams.
Whether you’re a startup, a law firm, a healthcare practice, or a retail office, this printer adapts to your business needs.
Why It’s the Best Choice for Small Businesses
When compared to other printers in its class, the Brother MFC-L8905CDW stands out because:
- It balances speed, quality, and affordability perfectly.
- It provides enterprise-level security without the enterprise-level price.
- It’s designed for high-volume printing, making it ideal for growing businesses.
In short, it’s an investment that pays off by saving time, reducing costs, and protecting your business data.
Final Thoughts
If you’re searching for the best all-in-one printer for a small business the Brother MFC-L8905CDW checks all the boxes. It’s fast, secure, cost-efficient, and built to handle the demands of a busy office.
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2. Brother DCP-L2640DW: The Best Black & White All-in-One Printer for Small Businesses
Managing a small business requires juggling multiple roles — and your office equipment should be able to match your speed. If your business relies heavily on fast, reliable, and cost-effective printing, a monochrome (black & white) all-in-one printer is an excellent choice.
Enter the Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer. This compact yet powerful 3-in-1 device offers printing, scanning, and copying in one small footprint, making it one of the best all-in-one printers for small businesses in 2025.
In this article, we’ll explore why the Brother DCP-L2640DW is the perfect black & white printer for your business needs.
Why Choose the Brother DCP-L2640DW?
Small businesses need equipment that saves time, reduces costs, and increases productivity. The Brother DCP-L2640DW does exactly that. Whether you’re printing invoices, scanning documents, or making quick copies, this printer delivers excellent results with minimal effort.
Here’s what makes it stand out:
- Fast printing performance – Produces up to 36 pages per minute, perfect for high-demand office environments.
- Efficient scanning – Scans at up to 23.6/7.9 images per minute (black/color).
- Duplex printing feature – Conserves paper by automatically printing on both sides.
- 50-page Auto Document Feeder (ADF) – Perfect for scanning or copying multi-page documents without manual effort.
- Flexible connectivity – Dual-band Wi-Fi, Ethernet, and USB for secure connections across devices.
- Mobile printing support – Through the Brother Mobile Connect App, you can print, scan, and manage your printer from anywhere.
- Works with Alexa – Print hands-free using voice commands.
Key Features That Make It Perfect for Small Businesses
1. Exceptional Productivity
The DCP-L2640DW is built for speed. With 36 ppm print speed, you can quickly process high-volume jobs, making it a reliable choice for businesses that can’t afford to wait.
2. Compact Yet Powerful
Despite its compact design (15.7” x 16.1” x 12.5”), this printer doesn’t compromise performance. It’s perfect for small offices or home-based businesses with limited space.
3. Flexible & Secure Connectivity
Whether you prefer wireless printing or need a wired Ethernet connection for added security, this printer adapts to your network needs. With the Brother Mobile Connect App, you can conveniently handle your printing tasks from anywhere.
4. Cost-Effective Printing
Using Brother Genuine TN830 or TN830XL toner, you can enjoy lower cost-per-page printing. Plus, with the Brother Refresh EZ Print Subscription, you’ll save up to 50% on toner and never worry about running out.
5. Environmentally Conscious
This printer is Energy Star Certified and EPEAT Qualified, ensuring reduced energy consumption and eco-friendly operation.
Perfect for Small Business Workflows
This printer is a true workhorse for small businesses. Whether you’re in retail, healthcare, accounting, or legal services, the DCP-L2640DW helps streamline document management. The Auto Document Feeder makes scanning multi-page contracts or copying lengthy documents easy, while the duplex printing feature reduces paper costs.
Why It’s the Best Choice for Monochrome Printing
If you don’t need color printing, why pay for it? The Brother DCP-L2640DW focuses on what small businesses truly need: fast, professional-quality black & white documents at a low cost. It’s a purchase that helps you save on both time and costs.
Final Thoughts
If you’re searching for the best black & white all-in-one printer for a small business in 2025, the Brother DCP-L2640DW should be at the top of your list. It’s fast, reliable, compact, cost-efficient, and designed with productivity in mind.
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3. HP Smart Tank 6001: The Best All-in-One Printer for Small Businesses with Cheap Ink
For small businesses, keeping printing costs under control is just as important as ensuring high-quality output. If you’re looking for a reliable, cost-effective all-in-one printer that can handle everyday printing needs without breaking the bank, the HP Smart Tank 6001 Wireless All-in-One Printer is a perfect solution.
Designed for low-cost, high-volume printing, this cartridge-free ink tank printer offers outstanding savings, superior print quality, and seamless wireless functionality — making it one of the best all-in-one printers for small businesses with cheap ink in 2025.
Why Choose the HP Smart Tank 6001?
The HP Smart Tank 6001 is built for small business owners who want a hassle-free printing experience. Instead of using expensive cartridges, this printer comes with refillable ink tanks and up to two years’ worth of ink included right out of the box. That equals up to 8,000 color pages or 6,000 black pages — a fantastic deal for expanding businesses.
Key highlights:
- Ultra-low-cost printing – Save big with included ink for up to 2 years.
- Printing speed – Delivers up to 12 black-and-white pages per minute and 7 color pages per minute.
- Versatile all-in-one functionality – Print, scan, and copy with ease.
- Auto-duplex printing – Save paper with two-sided printing.
- Borderless photo printing – Perfect for professional-looking documents and marketing materials.
- Reliable wireless connectivity – Dual-band Wi-Fi and easy mobile printing via the HP Smart App.
Key Features That Make It Perfect for Small Businesses
1. Cost-Effective Printing for High Volumes
The HP Smart Tank 6001 is designed to significantly reduce cost per page. With its refillable ink tanks and a generous ink supply included, you won’t need to worry about frequent (and expensive) cartridge replacements.
2. Print Quality You Can Rely On
Whether you’re printing invoices, reports, or marketing flyers, the Smart Tank 6001 delivers sharp black text and vibrant, borderless color prints — making it suitable for both internal documents and customer-facing materials.
3. All-in-One Functionality
Why clutter your office with multiple devices? This printer combines printing, scanning, and copying into one compact machine, saving space and increasing efficiency.
4. Easy Setup & Mobile Printing
With the HP Smart App, you can easily set up the printer, monitor ink levels, and print or scan from your smartphone or tablet. It also features dual-band Wi-Fi for a more reliable wireless connection.
5. Eco-Friendly & Convenient
The refillable tank system not only reduces printing costs but also minimizes waste compared to traditional cartridges — a win for your budget and the environment.
Perfect for Small Business Workflows
This printer is a great fit for home offices, small retail shops, or service-based businesses that need affordable, consistent, and high-quality printing. With its automatic duplex printing and low running costs, it’s ideal for businesses that regularly print contracts, invoices, proposals, and promotional materials.
Why It’s the Best Choice for Cheap Ink Printing
If you’re tired of spending a fortune on replacement cartridges, the HP Smart Tank 6001 is the solution. It combines ultra-low-cost ink, high-volume printing, and reliable wireless performance, making it one of the most budget-friendly printers for small businesses.
Final Thoughts
The HP Smart Tank 6001 is more than just a typical all-in-one printer — it’s a smart investment in efficiency and reduced printing costs. With two years of ink included, crisp printing quality, and easy wireless functionality, it’s one of the best all-in-one printers for small businesses with cheap ink.
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4. Epson EcoTank ET-2800: The Best All-in-One Printer for Home & Small Businesses
Whether you’re running a small business from home or simply need a reliable printer for personal and professional use, the Epson EcoTank ET-2800 Wireless Color All-in-One Printer is a game-changer.
With its cartridge-free supertank system, high-volume printing capacity, and exceptional cost savings, this all-in-one device provides everything you need for printing, scanning, and copying — making it one of the best all-in-one printers for home and small businesses in 2025.
Why Choose the Epson EcoTank ET-2800?
The Epson EcoTank ET-2800 is designed for those who value affordability, reliability, and convenience. Instead of relying on expensive cartridges, it uses refillable ink tanks that drastically lower the cost per page and reduce waste.
With enough ink included to last up to 2 years, this printer helps you focus on your work instead of worrying about constant refills.
Key highlights:
- Ultra-low-cost printing – Save up to 90% on ink with EcoTank’s refillable bottles.
- High-yield ink tanks – Print up to 4,500 black pages or 7,500 color pages before refilling.
- 3-in-1 functionality – Print, copy, and scan with a single compact machine.
- Wireless & mobile printing – Easily connect via Wi-Fi or print from your smartphone/tablet.
- Outstanding print results – Crisp text and vibrant images powered by Micro Piezo Heat-Free Technology.
- Environmentally friendly design – Cartridge-free system minimizes waste and lowers landfill impact.
Key Features That Make It Perfect for Home & Small Businesses
1. Cartridge-Free Printing
The EcoTank ET-2800 eliminates the hassle and expense of traditional cartridges. Its large-capacity ink tanks are easy to refill using EcoFit bottles, helping you save money and reduce waste.
2. Massive Cost Savings
With the included ink, you can print for up to two years without buying replacements. That’s up to 4,500 black pages and 7,500 color pages, equivalent to around 90 individual cartridges — a huge saving for home offices and small businesses.
3. All-in-One Functionality
Why buy separate devices for scanning and copying? The ET-2800 includes a high-resolution flatbed scanner and easy-to-use copying features, making it a versatile tool for handling business and personal documents.
4. Wireless Connectivity
With Wi-Fi and mobile printing support, you can print from your smartphone, tablet, or laptop effortlessly. It’s perfect for modern workflows where convenience is key.
5. Sustainable & Reliable
By switching to a supertank printer, you help cut down on cartridge waste. Plus, Epson backs this printer with a 2-year limited warranty (with registration), giving you peace of mind.
Perfect for Home Offices & Small Business Needs
The Epson EcoTank ET-2800 is a fantastic fit for freelancers, remote workers, and small business owners. It’s compact, eco-friendly, and designed for consistent, high-quality printing at a fraction of the usual cost. Whether you’re printing contracts, invoices, school projects, or marketing materials, this printer can handle it all.
Why It’s the Best Choice for Home & Small Businesses
In a world where printing costs can eat into your budget, the EcoTank ET-2800 offers a long-term, cost-effective solution. It combines affordability, convenience, and reliability, making it one of the smartest choices for home-based entrepreneurs and small offices in 2025.
Final Thoughts
If you’re looking for a budget-friendly, high-performance printer that’s perfect for home and small business use, the Epson EcoTank ET-2800 should be at the top of your list. It’s eco-friendly, efficient, and designed to save you money without compromising on quality.
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5. Epson EcoTank ET-3850: The Best All-in-One Printer for Small Businesses
Running a small business means staying on top of efficiency, cost management, and high-quality output. This is exactly where the Epson EcoTank ET-3850 Wireless Color All-in-One Printer stands out.
Designed for productivity and long-term savings, this cartridge-free supertank printer offers everything a modern small business needs — printing, scanning, copying, and more — without the high running costs of traditional printers.
If you’re looking for the best all-in-one printer for small business in 2025, the Epson EcoTank ET-3850 deserves your attention.
Why Choose the Epson EcoTank ET-3850?
The EcoTank ET-3850 isn’t just any printer — it’s a workhorse for businesses that need high-volume printing without high expenses. With refillable ink tanks, this model eliminates the need for costly cartridges and offers massive savings on ink.
On top of that, it includes auto-duplex printing, an automatic document feeder (ADF), and Ethernet support, making it a powerful, business-ready solution.
Key Highlights:
- Ultra-low-cost printing – Save up to 90% on ink with refillable supertanks.
- High-yield ink tanks – Print thousands of pages before needing a refill.
- Quick print speeds – Produces up to 15.5 pages per minute in black and 8.5 pages per minute in color.
- Multi-function capability – Combines printing, scanning, and copying in a single unit.
- Automatic Document Feeder (ADF) – Streamlines scanning and copying of multiple pages.
- Auto-duplex printing – Saves time and paper with two-sided printing.
- Wired & wireless connectivity – Supports Wi-Fi, USB, and Ethernet for flexible networking.
Key Features That Make It Ideal for Small Businesses
1. Cost-Effective Printing
Traditional cartridges can cost a fortune over time. The EcoTank ET-3850 uses high-capacity refillable ink bottles, allowing you to print thousands of pages at a fraction of the cost — ideal for businesses with frequent printing needs.
2. Boosted Productivity with ADF & Duplex Printing
An automatic document feeder makes it easy to scan or copy multi-page documents quickly, while automatic two-sided printing saves time and reduces paper expenses.
3. Sharp, Professional Quality Prints
Epson’s Micro Piezo Heat-Free Technology ensures crisp text and vibrant colors, making this printer suitable for both professional documents and marketing materials.
4. Reliable Connectivity
Whether your team needs to print wirelessly or prefers a stable Ethernet connection, the ET-3850 supports multiple options for a smooth workflow.
5. Eco-Friendly Operation
By replacing cartridges with refillable tanks, this printer reduces waste and helps lower your carbon footprint, aligning with sustainable business practices.
Perfect for Small Business Workflows
Whether you’re a startup, home-based office, or growing small business, the Epson EcoTank ET-3850 fits seamlessly into your workflow. It’s designed for high-volume, low-cost printing, with the flexibility to handle invoices, reports, presentations, and marketing materials effortlessly.
Why It’s the Best All-in-One Printer for 2025
Compared to traditional printers, the EcoTank ET-3850 offers better cost efficiency, more features for productivity, and reliable performance. With refillable ink tanks, ADF, and networking options, it stands out as a top choice for small businesses in 2025.
Final Thoughts
If you’re searching for a cost-effective, feature-packed printer that can keep up with your business needs, the Epson EcoTank ET-3850 is one of the best all-in-one printers for small business in 2025. It’s reliable, affordable, and built to support a growing office environment.
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6. HP Color LaserJet Pro MFP 3301sdw: The Best All-in-One Laser Printer for Small Businesses
When it comes to small business printing, reliability and professionalism are key. If you need a high-performance color laser printer that delivers sharp documents, fast print speeds, and all-in-one functionality, look no further than the HP Color LaserJet Pro MFP 3301sdw.
This wireless all-in-one color laser printer is designed for small teams that need to print, scan, and copy high-quality documents efficiently. With advanced toner technology, automatic duplex printing, and robust features, the 3301sdw stands out as one of the best all-in-one laser printers for small businesses in 2025.
Why Choose the HP Color LaserJet Pro MFP 3301sdw?
For small businesses, every document matters — from client proposals to marketing materials. The HP 3301sdw ensures you get vivid, professional-quality color prints at impressive speeds, helping you maintain a polished and productive workflow.
Key highlights:
- High-speed printing – Delivers up to 30 pages per minute in both black and color.
- Next-gen toner technology – TerraJet toner for more vivid, true-to-life colors.
- All-in-one convenience – Print, scan, and copy in one device.
- Automatic two-sided printing – Save time and paper with duplex printing.
- Automatic Document Feeder (ADF) – Efficiently manages scanning and copying of multiple pages.
- Large 250-sheet input tray – Ideal for small teams with frequent printing needs.
- Genuine HP toner compatibility – Delivers dependable performance and consistent print quality.
Key Features That Make It Perfect for Small Businesses
1. Professional Print Quality
The TerraJet toner technology produces vivid colors and sharp text, making it ideal for professional reports, marketing flyers, and client-facing documents.
2. Fast, Efficient Performance
With print speeds up to 30 pages per minute, this printer keeps up with busy offices that can’t afford delays. Plus, the auto-duplex function streamlines double-sided printing.
3. All-in-One Functionality
Instead of buying separate machines, the 3301sdw combines printing, scanning, and copying into one space-saving device.
4. Designed for Team Use
The 250-sheet input tray reduces the need for frequent refills, while the automatic document feeder makes scanning multi-page documents effortless.
5. HP Original Toner Reliability
This printer uses HP 218A and 218X toner cartridges, ensuring consistent output and long-lasting performance.
Perfect for Small Office Workflows
Whether you’re a small business team, a consulting firm, or a home-based office, the HP 3301sdw fits seamlessly into your operations. It’s built for high-quality color printing with speed and efficiency, making it a strong choice for teams that produce a high volume of professional documents.
Why It’s the Best All-in-One Laser Printer for 2025
Compared to standard inkjet and entry-level printers, the HP Color LaserJet Pro 3301sdw delivers faster speeds, more vivid colors, and greater durability. It’s built for business productivity, offering professional results page after page.
Final Thoughts
If you’re looking for a high-speed, professional-quality all-in-one laser printer for your small business, the HP Color LaserJet Pro MFP 3301sdw is an excellent choice. With superior toner technology, duplex printing, and robust all-in-one functionality, it’s one of the best laser printers for small business in 2025.
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7. Canon Color imageCLASS MF753Cdw: The Best All-in-One Printer for Small Businesses
When it comes to small business printing, speed, reliability, and cost-efficiency matter most. The Canon Color imageCLASS MF753Cdw is designed to meet these needs with its high-speed performance, professional-quality color output, and all-in-one functionality.
This 4-in-1 wireless laser printer combines printing, scanning, copying, and faxing into one compact yet powerful device, making it an excellent choice for growing small businesses that require fast and reliable document management.
Why Choose the Canon Color imageCLASS MF753Cdw?
The MF753Cdw is built for teams that need consistent, high-volume printing without compromising quality. With its 35 pages per minute print speed, one-pass duplex scanning, and large paper capacity, it’s perfect for busy offices that can’t afford downtime.
Key highlights:
- Rapid printing – Produces up to 35 pages per minute for both color and monochrome documents.
- 4-in-1 versatility – Print, copy, scan, and fax with a single machine.
- Single-pass duplex scanning – Efficiently scans double-sided pages in one go.
- Large paper handling – 250-sheet cassette, 50-sheet multipurpose tray, and expandable capacity up to 850 sheets.
- Mobile printing support – Compatible with Canon PRINT Business, Apple AirPrint, Mopria, and more.
- Energy-efficient – ENERGY STAR certified and EPEAT Silver rated.
- 3-year limited warranty – For peace of mind and long-term reliability.
Key Features That Make It Perfect for Small Businesses
1. Lightning-Fast Performance
The 35 ppm printing speed and one-pass duplex scanning ensure your team can handle large printing and scanning tasks quickly.
2. Professional-Grade Output
Using Canon Toner 069 (standard and high-capacity), this printer produces sharp text and vibrant colors, making it ideal for client presentations, reports, and marketing materials.
3. High-Capacity Paper Handling
With a 250-sheet main tray, 50-sheet multipurpose tray, and the ability to expand up to 850 sheets, you can handle heavy workloads without constant refills.
4. Mobile-Ready Printing
Easily print from smartphones, tablets, and laptops using the Canon PRINT Business app or popular mobile printing options like AirPrint and Mopria.
5. Reliable & Energy-Efficient
The ENERGY STAR certification ensures this printer runs efficiently, saving power and reducing your carbon footprint.
Perfect for Busy Small Offices
Whether you’re running a consulting firm, law office, or creative agency, the Canon Color imageCLASS MF753Cdw provides the speed, functionality, and scalability needed to keep up with your business operations. Its all-in-one design reduces clutter while delivering enterprise-level performance in a compact form.
Why It’s One of the Best All-in-One Printers for 2025
The Canon MF753Cdw combines speed, high-quality output, and advanced features that make it stand out from other small business printers. From automatic duplex printing to expandable paper capacity, it’s a workhorse designed for modern business environments.
Final Thoughts
If you need a fast, reliable, and fully-featured all-in-one laser printer for your business, the Canon Color imageCLASS MF753Cdw is an excellent choice. It offers enterprise-level features, vivid print quality, and long-term reliability, making it one of the best all-in-one printers for small businesses in 2025.
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FAQ:
Is laser or inkjet better for small business?
Laser printers are generally better for small businesses due to faster printing, lower cost per page, and durability for high-volume tasks. Inkjet printers excel at vibrant color prints but cost more per page. For reliability and efficiency, choose a laser printer.
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What company makes the best all-in-one printers?
Top brands for all-in-one printers include HP, Canon, Brother, and Epson, known for reliability, print quality, and business-friendly features like wireless connectivity and duplex printing. These brands provide flexible solutions suitable for both home and office use.
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Which printer can print only in black and white?
Printers that print only in black and white are called monochrome printers, typically laser models. They are cost-effective, fast, and ideal for text-heavy documents in offices or small businesses. Popular options come from Brother, HP, and Canon.
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Which printer is most economical for ink costs?
Ink tank printers, such as the Epson EcoTank and Canon MegaTank series, are the most cost-effective options when it comes to ink expenses. They use refillable tanks instead of cartridges, offering thousands of pages per refill at a very low cost per page—perfect for high-volume printing.
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